Login or Register to make a submission.

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

  • Reading and verifying author guidelines
  • The title should reflect the study in a comprehensive manner and must not contain any abbreviations, and its words should not exceed 14 words.
  • Abstract: consists of 300 words with 4-5 keywords at the bottom of the abstract.
  • Name, address, business phone number, and email address of the corresponding author.
  • Include the full name of the authors, as well as the names of the institution (s), department (s), college, university or institution and country.
  • Acknowledgment and Explanation of any conflicts of interest.
  • All references were examined by following the instructions to ensure their accuracy and completeness. All references matched the citations mentioned in the text.

The Arab Journal of Forensic Sciences & Forensic Medicine (AJFSFM) is a peer-reviewed, open access (CC BY-NC), an international journal for publishing original contributions in various fields of forensic science. These fields include, but are not limited to forensic pathology and histochemistry, toxicology (drugs, alcohol, etc.), forensic biology (serology, human DNA profiling, entomology, population genetics), forensic chemistry (inks, paints, dyes, explosives, fire accelerants), psychiatry and hypnotics, forensic anthropology and archeology, forensic odontology, fingerprints and impressions, firearms and tool marks, white collar crimes (counterfeit and forgery; questioned documents), digital forensics; cyber-crimes, criminal justice and crime scene investigation, as well as many other disciplines where science and medicine interact with the law.

2- Article Types:

  • Original Research Paper: A full-length research reports. Such submissions considering the following factors:

    • A clear stated hypothesis.

    • Quality of the literature review and clear statement of the novelty and value of the work in this context.

    • Strength of the experimental design, e.g., clear description of sample size and experimental controls.

    • Sufficient method validation and figures of merit.

    • Reasonable, defensible, and data-based interpretation and conclusions.

    • Potential of the paper to strengthen the scientific foundation of forensic science in legal and regulatory communities around the world. 

  • Review Article: Detailed review of specific subject, backed up by full reference list and exploring all aspects of subject.

  • Letter to the editor: Comment or useful critique on material published in the journal. The decision to publish submitted letters rests purely with the Editor-in-Chief. The answer to the letter is given by the editor or the corresponding author of the manuscript and is published in the journal.

  • Book Review: A review of a book or other publication of interest to the forensic science community or closely related fields and not more than 2 years old. Unsolicited reviews will not usually be accepted, but suggestions for appropriate books for review should be sent to the Editor-in-Chief.

  • Conference Proceedings: Conference Proceedings are a compilation of research papers presented at a scientific meeting, symposium, or conference and are produced from the manuscripts received from authors.

  • Case Reports: This is a brief description or analysis of one or more cases related to forensic science or forensic medicine.

  • Technical Notes: A description of a technical aspect of a field or issue, a report on a procedure or method, or a validation of techniques or methodologies. Technical Notes are usually shorter than Original Articles.

  • Editorial or Invited Commentary: This is a commentary on a specific topic or issue written by the Editor-in-Chief (EIC) or by someone else upon the special invitation of the EIC. Book Reviews: Review of a book or other publication of interest to the scientific community in the fields of forensic science, forensic medicine, and criminalistics. These articles provide a description of the book being reviewed, the strengths and weaknesses of the book, and the intended audience.


3- Terms and Conditions of Publishing in the AJFSFM:

The journal welcomes original contributions from scholars, researchers, academics, and forensic science practitioners from all over the world, under the following terms and conditions:

  • Papers must be written in Arabic or English.

  • Papers written in Arabic should also have an abstract in English.

  • Similarly, manuscripts prepared in English must also have an Arabic abstract.

  • Authors who cannot provide abstract in the Arabic language should submit a written request to the Editor-in-Chief (EIC) at the time of manuscript submission for the Arabic translation of the abstract written in English.

  • Each manuscript must be accompanied by a statement that the manuscript has not been submitted for publication elsewhere in Arabic or English unless it was a conference paper.If it was a conference paper, then this should be noted together with a statement that the paper has been completely re-written and that either: It was not originally copyrighted or That the author has cleared any necessary permission with the copyright owner if it has been previously copyrighted.Previous publication in another language should also be disclosed.

  • All papers are refereed, and the Editor-in-Chief reserves the right to refuse any manuscript, whether on the invitation or otherwise, and to make suggestions and/or modifications before publication.

  • AJFSFM place great emphasis on the originality and quality of the papers published in this journal.Submitted manuscripts are first reviewed by the EIC who has the authority to reject the paper or he can refer to one of the Associate Editors (AE) for further review.The AE evaluates the paper and decides whether it describes a sufficient body of work to support a major advance in a particular field.If the AE does not judge the manuscript suitable for the journal, alone or in consultation with other AEs, the manuscript may be rejected outright, without external peer review, with the reasons outlined in the decision letter sent to the author.If the AE does judge the manuscript suitable for the journal, it will then be subjected to external peer review with the consent of EIC.

4- Peer-Review Process

A full double-blind refereeing process is applied in which papers are sent to 3-4 experts for their peer review. The opinions of up to three experts are sought to evaluate the manuscript fully with respect to its significance, relevance, quality, and clarity. On receipt of all reviewer comments, and potentially further consultation amongst other editors, a decision is rendered by the AE and co-signed by the EIC, who will send the decision to the corresponding author. The whole process may take 2-3 months.

Possible decisions include:

  • Accept

  • Accept with minor revision

  • Accept with major revision

  • Reject

For papers, which require changes, the same reviewers will be used to ensure that the quality of the revised paper is acceptable.

5- Revisions deadline

  • Please note that articles that are sent back to the author for revision need to be returned within 60 days (and within 20 days for subsequent revisions). A reminder will be sent in the second month. Any articles that are received after the two-month period of revision will be considered a re-submission.

  • AJFSFM shall furnish authors of accepted papers with proofs for the correction of printing errors. The proofs shall be returned within 14 calendar days of submittal. Reviewers and the AJFSFM shall not be held responsible for errors, which are the result of author’s oversight.

Manuscripts which have been accepted for publication will be freely available online. AJFSFM is an Open Access (OA) journal and strictly adhere to this policy (CC BY-NC) as per the terms and conditions laid down in Creative Commons Attribution-NonCommercial License.

  • Use for commercial purposes of the article is strictly prohibited. For detailed instructions regarding the preparation of manuscripts, an online submission, and author/publishing guidelines, kindly visit:

  1. http://journals.nauss.edu.sa/index.php/AJFSFM/issue/current

  2. http://www.icmje.org/recommendations/ 

6- Manuscript Preparation

The AJFSFM requirements for manuscript publication are generally in accordance with the Uniform Requirements for Manuscripts Submitted to Biomedical Journals (http://www.icmje.org). These requirements may also be found in the introductory issue of the AJFSFM, the Journal of Pharmacology & Pharmacotherapeutics (http://www.jpharmacol.com), Saudi Medical Journal (http://www.smj.org.sa), and many other journals. The AJFSFM guidelines integrate the Uniform Requirements for Manuscripts Submitted to Biomedical Journals, and are intended to help authors prepare their papers to meet the specific requirements of the AJFSFM so that their work may proceed smoothly through the publication process. Manuscripts may be written in English or Arabic and submitted online:


7- Text Formatting

Manuscript, including title page, abstract, the main text, conclusion, acknowledgments, references, individual tables and legends, must be typewritten (Times New Roman) with a font size of 12, on 8 1/2 x 11 inch (21.5 x 28 cm) or size A4 paper, with margins of at least 1 inch (2.5 cm) and double spacing. Insert page numbers consecutively, beginning with the title page. Put the page number in the upper right-hand corner of each page.

 Tables, figures and figure legends are uploaded as separate files on the manuscript submission website. Figure legends should be included on a separate page from the figures themselves. If the abstract is not typed directly into Manuscript Central, please submit that as a separate upload. Manuscripts must be accompanied by a covering letter signed by the author and all co-authors. The AJFSFM recommends that authors should consider having their manuscripts professionally edited prior to submission; even more so for authors for whom English is a second language.

 The text formatting Template can be downloaded from here 

8- Word Limits

  • Original articles should be up to 5000 words, (excluding abstract and references), and have no more than six figures and tables.

  • Review articles should have a maximum length up to 6000 words, (excluding abstract and references), plus 4-5 tables or figures. Subheadings should be used within the article to highlight the content of different sections.

  • Case reports should be prepared in a narrative style and comprise an abstract; a short introduction stating the reasons for reporting the case; the case report including history, investigations and outcomes; and a discussion referring to the relevant literature. Maximum length 2000 words with no more than two figures and tables.

  • Letters to the Editor may deal with comments on recently published papers in the journal or other observations that the authors may feel warrants publication.These are usually up to 800 words.

  • Shot communications are limited to 3000 words and are not subdivided. The paper should contain an abstract, main body and references, and contain no more than 6 figures or tables, combined.

  • Images in Forensics should include a brief description, no longer than 1200 words, of a particular finding in a “Case Report” format with high quality images, followed by a separate discussion of the features of the lesion/injury/finding

  • Editorials referring to research published elsewhere in that issue of the journal, or to important events in the specialty. Editorials are usually commissioned. Maximum length 1600 words.

9- Title Page Information

  • Titles are often used in information-retrieval systems and, therefore, the title of the submitted work should be concise, informative and both in Arabic and English. Avoid abbreviations and formulae where possible.

  • Author names and affiliations. Please clearly indicate the given name(s) and family name(s) of each author and check that all names are accurately spelled. Present the authors' affiliation addresses (where the actual work was done) below the names. Indicate all affiliations with a lower-case superscript letter immediately after the author's name and in front of the appropriate address. Provide the full postal address of each affiliation, including the country name and, if available, the e-mail address of each author.

  • Corresponding author. Clearly indicate who will handle correspondence at all stages of refereeing and publishing, also post-publication. Ensure that the e-mail address is given and that contact details are kept up to date by the corresponding author.

  • Present/permanent address. If an author has moved since the work described in the article was done, or was visiting at the time, a 'Present address' (or 'Permanent address') may be indicated as a footnote to that author's name. The address at which the author actually did the work must be retained as the main, affiliation address. Superscript Arabic numerals are used for such footnotes.

Abstract : Abstract should be bilingual (English & Arabic). Authors who cannot provide abstract in Arabic language should submit a written request to the Editor-in-Chief at the time of manuscript submission for the Arabic translation of the abstract written in English. Each abstracts should be no more than 200 words.  Although the AJFSFM uses unstructured abstracts; however, the abstract should include the following – background, brief description of methods and results (give specific data and their statistical significance, if possible), and conclusion.  Emphasize new and important aspects of the study or observations.  The word “Abstract” should be in Title case and bolded. 

Authors should write their Arabic summaries using terms according to the Unified Medical Dictionary (Council of Arab Ministers of Health/WHO/Arab Medical Union ALESCO, 3rd ed.). Important observations and findings must be made clear.

Keywords :Immediately after the abstract, provide a maximum of 5 keywords, that will aid in cross-indexing the article. The first keyword must be forensic science; other keywords must enable abstracters to properly categorize the manuscript so interested researchers can easily find it in journal article data bases.

Use terms from the medical subject headings (MeSH) list of Index Medicus; recent terms may be used if not on the list. Frequently, the second keyword is a subfield of forensic science, e.g. forensic anthropology, forensic pathology, or DNA typing. Be sparing with abbreviations: only abbreviations firmly established in the field may be eligible. 

Text Structure : The text of observational and experimental articles is usually – but not necessarily – divided into sections with headings.  AJFSFM make use of headings which include Introduction, Methods (or Materials and Methods), Results, Discussion and Conclusion.

Long articles may need subheadings within the sections to clarify their content, especially the Results and Discussion sections.  Other types of articles, such as Case Reports are likely to need different headings and subheadings.  Generally, avoid overuse of subheadings, especially in the Methods section.  Headings should be numbered, bolded and subheadings italicized.


This must include the adequate background and objectives of the work, avoiding a detailed literature surveys or lengthy result summaries of previously published relevant studies.

Materials and Methods : Experimental methods must be presented in a concise and informative way with enough detail to enable the work to be reproduced. Any published methods must have references and modifications should be described. In studies of diagnostic accuracy, the methods section should mention the inclusion and exclusion criteria of patients or healthy subjects involved in the study together with information on patient recruitment. Textual re-use of portions of an author’s previous work in the methods section will be considered, providing that an explanatory note is included with appropriate referencing: “The methods are exactly as published in the previous publication....”.

Statistical Analysis : Any calculation sections must clarify a practical development taken from a theoretical basis. The author(s) should adequately describe or reference all statistical procedures used in the current study in a paragraph at the end of the methods section. It is expected that the statistical tests used are appropriately selected and applied, with an indication of the related assumptions and how they have been tested. The ambiguous use of statistical terms should be avoided such as random with the meaning of haphazard, correlation instead of association, etc. In presenting results, all the participants in the study must be accounted for. Exact p-values and confidence intervals are to be used.

Results: Present results in a logical sequence according to the flow of information in the text, tables and illustrations. Do not repeat all the data in the tables or illustrations. Emphasize or summarize only important observation and avoid repetition of all of the data.

Discussion : Highlight new and important aspects of the study and any conclusions based on them. Be concise and avoid repetition of any data and material given in the Introduction or the Results section. Mention the implications of the findings and any limitations, and state possible implications for future research. Other relevant studies should be linked to the observations.

Conclusion : Conclusions must be linked to the aims of the research and must be supported by the data. Any new hypotheses may be stated, but must be highlighted as new. Authors are free to include recommendations based on their work.

In shorter manuscripts, such as those intended to be Technical Notes or Case Reports, the Results and Discussion sections should be combined. 

Acknowledgments : The Acknowledgements section immediately precedes the Reference list. Acknowledgment should conform to the Uniform Requirements for Biomedical Journals which states:

List all contributors who do not meet the criteria for authorship, such as a person who provided purely technical help, writing assistance, or a department chair who provided only general support. Financial and material support should also be acknowledged. Groups of persons who have contributed materially to the paper but whose contributions do not justify authorship may be listed under a heading such as “clinical investigators” or “participating investigators,” and their function or contribution should be described, for example, “served as scientific advisors,” “critically reviewed the study proposal,” “collected data,” or “provided and cared for study patients.” Because readers may infer their endorsement of the data and conclusions, all persons must have given written permission to be acknowledged. 

References :The heading of the reference list should be 'References,' and it should contain only published or in-press references cited by number (s) in the text. The References header should be bolded. Published abstracts, printed manufacturer’s protocols or instructions, and World Wide Web (WWW) site URLs may be validly cited as references. However, when citing the WWW as a reference, mention the date and time of accessing the website.

Personal communications and submitted manuscripts are not valid references. Personal communications should be cited in the text, in parentheses, at the appropriate location.

Number references consecutively in the order in which they are first mentioned in the text. Identify references in tables, and legends by Arabic numerals.  References cited only in tables or legends should be numbered in accordance with a sequence established by the first identification in the text of the particular table or figure.

Text: Indicate references by number(s) in square brackets in line with the text. The actual authors can be referred to, but the reference number(s) must always be given.

Example: '.... as demonstrated [3,6]. Barnaby and Jones [8] obtained a different result ....' 
List:  Within the reference list, number the references 1., 2., 3., etc., in the order in which they appear in the text.  

Reference Style : References should be in the Vancouver style. Further details of Vancouver style of references can be found at the following website:


Examples of correct forms of references are given below.

Journal article

Surname Initial(s). Title of article. Journal title/or title abbreviation. Year;volume(issue):page(s). DOI - if available

Kwan I, Mapstone J. Visibility aids for pedestrians and cyclists: a systematic review of randomized controlled trials. Accid Anal Prev. 2004;36(3):305-12. DOI: 10.1016/S0001-4575(03)00008-3.

Kwan I, Mapstone J. Visibility aids for pedestrians and cyclists: a systematic review of randomised controlled trials. Accid Anal Prev [Internet]. 2004 [cited 2004 Mar 30];36(3):305-12. Available from: http://www.sciencedirect.com 

Conference paper

Unpublished paper: Surname Initial(s). Paper title. Paper presented at Name of conference; Date; Place.

Published paper : Surname author Initial(s). Paper title. In: Surname editor Initial(s), editor(s). Conference title. Place of publication: Publisher; Year. page(s).

Nørvåg K. Space-Efficient Support for Temporal Text Indexing in a Document Archive Context. In: Koch T, Sølvberg I, editors. Research and Advanced Technology for Digital Libraries. 7th European Conference, ECDL; 2003 Aug 17-22; Trondheim, Norway. Berlin: Springer; 2003. p. 511-22.


Surname Initial(s). Book title. Edition - if available. Place of publication: Publisher; Year. Dybvig DD, Dybvig M. Det tenkende mennesket. Filosofi- og vitenskapshistorie med vitenskapsteori. 2nd ed. Trondheim: Tapir akademisk forlag; 2003.

Bick J. 101 Thing You Need to Know about Internet Law [Internet]. New York: Three Rivers Press; 2000 [cited 2004 Mar 30]. Available from: http://site.ebrary.com

Anthology (book with articles)

An anthology is a book with one editor, but where the chapters are written by several different authors.

Surname author Initial(s). Chapter title. In: Surname editor Initial(s), editor(s). Book title. Place of publication: Publisher; Year. page(s).

Beizer JL, Timiras ML. Pharmacology and drug management in the elderly. In: Timiras PS, editor. Physiological basis of aging and geriatrics. 2nd ed. Boca Raton: CRC Press; 1994. p. 279-84.

Fermann G, editor. International politics of climate change: key issues and critical actors. Oslo: Scandinavian University Press; 1997.

Newspapers and Magazines

Surname Initial(s). Article title. Newspaper title. Date:page.

Ringen S. La ikke Erna Solberg rasere det lokale folkestyre. Aftenposten. 2004 March 25:10.

Grosh A, Graff J. A strike at Europe’s heart. Time Magazine. 2004 March 22:22.

Dissertation and Master thesis

Surname Initial(s). Title [type of publication]. Place: Publisher; Year.

Hasund IK. The discourse markers like in English and liksom in Norwegian teenage language: a corpus-based, cross-linguistic study [dissertation]. Bergen: Universitetet i Bergen; 2003.

Public information

Author/editor. Title. Place: Publisher; Year. Title of report series.

Arbeids- og administrasjonsdepartementet. Arbeidslivsutvalget. Et arbeidsliv for trygghet, inkludering og vekst. Oslo: Statens forvaltningstjeneste; 2004. NOU 2004:5.

Web page

Author. Title [Internet]. Place: Publisher; Date of publication [date updated; cited date]. Available from: http://...

Examples: Reference list

  1. Kwan I, Mapstone J. Visibility aids for pedestrians and cyclists: a systematic review of randomized controlled trials. Accid Anal Prev. 2004;36(3):305-12. DOI: 10.1016/S0001-4575(03)00008-3

  2. Dybvig DD, Dybvig M. Det tenkende mennesket. Filosofi- og vitenskapshistorie med vitenskapsteori. 2nd ed. Trondheim: Tapir akademisk forlag; 2003.

  3. Beizer JL, Timiras ML. Pharmacology and drug management in the elderly. In: Timiras PS, editor. Physiological basis of aging and geriatrics. 2nd ed. Boca Raton: CRC Press; 1994. p. 279-84.

  4. Fermann G, editor. International politics of climate change: key issues and critical actors. Oslo: Scandinavian University Press; 1997.

10- Additional Information


  • Tables must have a title and be ordered consecutively according to their citations in the text. Columns must contain a heading and explanations may only be placed in footnotes.

  • Non-standard abbreviations must be clarified in footnotes and the following symbols must be used in this sequence: *, †, ‡, §, **, ††, ‡‡, §§ 

  • Bar graphs and pie charts should not be used unless absolutely necessary.

 Legends for Tables : The AJFSFM has a slightly modified pattern of legends for tables and figures. Table legends should follow the pattern: [Table 2- Average height and weight of patient…….”]. In-text: [Table-2 indicates the average height and……”.]

 Figures/Illustrations : Figures must be submitted in a neutral data format (Encapsulated PostScript (EPS), Tagged Image File Format (TIFF) or Portable Network Graphics (PNG)) with a resolution of 300 dpi. Do not use Power Point, Harvard Graphics, or PC Paint and do not import illustrations into Microsoft Word. Scanned figures must have a resolution of 300 dpi (halftone) or 600 to 1200 dpi (line drawings) relative to the reproduction size.

Figures should be numbered consecutively (in Arabic numerals) in the order in they are cited in the text. If a figure has been previously published, acknowledge the original source and submit written permission from the copyright holder to reproduce previously published material. Please contact the Editor-in-Chief if any changes are made to figures after submission.

 Legends for Illustrations : Legends must be submitted as a separate file, double-spaced, and numbered according to the illustrations, e.g., [Figure 1- Effect of temperature on DNA concentration]. In-text: [Figure-1 shows the effect of ………]. Symbols, arrows, numbers or letters used must be clearly identified and explained in the legend. The internal scale and method of staining in photomicrographs must be explained.

 Units of Measurement : Measurements of volume, height, length, and weight must be reported in metric units or their decimal multiples. Temperatures must be represented in degrees Celsius. Blood pressures must be represented in millimeters of mercury. The International System of Units (SI) must be used to report all hematologic and clinical chemistry measurements. Non-metric units are only permitted if commonly used in a specialist field.

 Abbreviations and Symbols :  Terms and nomenclature must adhere to standards and lists used by appropriate international committees or organizations (the International Anatomical Nomenclature Committee, I.U.P.A.C., I.U.B., the Enzyme Commission, the Committee on International Standardization of Gene Nomenclature (ISGN)). The full term for an abbreviation must precede its first use in the text. Standard units of measurement may be abbreviated e.g., Liter(s) L, Micro µ etc.

 Electronic submission of Manuscripts : Manuscripts can be sent by e-mail or submitted electronically via the AJFSFM website:http://journals.nauss.edu.sa .Submissions by first registering to the website and then submitting your manuscript by signing in using your username and password. Upon acceptance of the manuscript for publication, authors are required to provide the original copy of the assignment of copyright dully signed by all authors.

A cover letter and permissions to reproduce previously published material or to use illustrations identifying human subjects must be submitted with the manuscript. The EIC reserves the right to publish the manuscript in a different category than specified by the author.

Possible duplicate publication issues, or financial or other factors that may cause conflicts of interest, should be stated in the cover letter along with any other information the EIC may need in making a decision in such cases. Permission to include sensitive personal information about identifiable persons, or to name persons for their contributions must be included.

For manuscript publication, a Copyright Assignment Form must be signed by all authors and submitted. This demonstrates that all required approvals and/or reviews have been obtained. The EIC reserve the right to request a written clarification of individual author’s roles in the manuscript content. Submission of manuscripts from third parties without the explicit, written permission of the author(s) will not be accepted.

11- Submission checklist

You can use this list to carry out a final check of your submission before you send it to the journal for review. Please check the relevant section in the AJFSFM Authors Guidelines for more details.

 Ensure that the following items are present before uploading your manuscript:

  • Title page along with required information

  • One author has been designated as the corresponding author with contact details (E-mail and full postal address).

  • Key words

  • All figures (include relevant captions)

  • All tables (including titles, description, footnotes)

  • Ensure all figure and table citations in the text match the files provided.


Each definition shall denote the corresponding meaning unless otherwise stated:

The University: Naif Arab University for Security Sciences

University Vice-Presidency: University Vice-Presidency for Academic Research

Academic Journals Department: Academic Journals Department at the University Vice-Presidency

Personal Information: Personal information related to the persons concerned or involved in the publishing processes available at the University Vice-Presidency

Privacy Policy: Procedures for collecting, storing, processing, protecting, using, and sharing the personal information related to the persons concerned or involved in the publishing processes adopted by the University Vice-Presidency

Publishing Process: All works related to publishing academic contributions in the mediums of publication at the University

Host Country: The Kingdom of Saudi Arabia

Privacy Policy

The privacy policy outlines the procedures for collecting, storing, processing, protecting, using and sharing the personal information related to the persons concerned and involved in the publishing processes in a manner that respects privacy and establishes mutual trust between mediums of publishing at the University Vice-Presidency and the persons concerned and involved in the publishing processes at all stages. All procedures and measures shall be subject to the laws and regulations applicable at the University and in the host country, including policies, governance mechanisms, frameworks, standards, controls and guidelines related to the subject of the privacy policy and its updates.

Privacy Policy Scope:

  • The privacy policy applies to our website and to other services, including programs and activities that require privacy or are related to it. Data or items may be added to this policy where the persons concerned and involved in the publishing processes shall be notified of such.

  • The University represented by the Vice-Presidency, the Information Technology Department, and the Information Security Unit serve as the control unit for the collected personal information related to the persons concerned and involved in the publishing process.

Collection of Personal Information

Personal information proven to belong to the persons concerned and involved in the publishing process is collected in document form in these three main ways:

  • Provided Personal Information
    The personal information provided by the persons concerned or involved in the publishing process that is collected directly depends on the content and service features used by the persons concerned or involved in the publishing process and how they interact with it, such information may include:

  • Details of personal information and contact details, name, nationality, language, e-mail address, postal address, and phone number.

  • Account login credentials, such as: usernames and passwords, and security information.

  • Account registration information and other personal profile information, including basic educational and professional information, etc., such as: field of study, current location, field of practice, areas of interest, gender, and uploaded content ID shared or stored in the account of the person concerned or involved, and photos.

  • Payment information such as: bank statements, debit or credit card numbers, and personal document numbers.

  • Information submitted to the University Vice-Presidency such as: questions or information submitted to the customer support.

  • Data provided to the University Vice-Presidency as part of interaction with the service, such as: search inquiries.

  • Institution Data of the Person Concerned or Involved

Personal information of the persons concerned and involved in the publishing processes, may be obtained from the institutions to which they belong or cooperate with, and proven to belong to them by acknowledgement from their side or from the authority from which the information was obtained, in order to activate and manage access, and to use the institution subscription in the service, this may include:

  • Contact information details, such as: name, language, e-mail address, postal address, and phone number.

  • Account login credentials, such as: usernames and passwords, and security information.

  • Other account registration information, such as job title; and the institutional user ID.

  • Data from other Sources

Personal information of the persons concerned and involved in the publishing processes (contact details and other private information) may be obtained from other entities and third parties, this may include:

  • Professional, educational, and scientific websites available via information networks that belong to scientific and academic authorities, and not to websites that provide social networking services where permission to use a service is granted via approving access to personal data of those concerned and involved in the publishing processes on one or more networks.

  • Service providerswho assist in locating in order to allocate specific services to the site of the persons concerned or involved in the publishing process.

  • Partners to whom the Vice-Presidency provides joint services or share joint marketing services and activities.

  • Available public sources, and publicly available data suppliers that are obtained to validate or supplement the stored information.

Use of Personal Information

The University Vice-Presidency is committed to providing purposeful and useful services to the persons concerned and involved in the publishing processes, and based on how they interact with the service provided, the personal information shall be used to:

  • Provide access management and use of service.

  • Process and execute the request, or download, or subscribe, or any action related to the publishing process.

  • Provide customized content to make the service more effective and more relevant to the interests of the persons concerned and involved in the publishing process.

  • Activate and improve the service, such as: adding new content and features whenever necessary.

  • Notify of changes, updates and other announcements related to the service.

  • Provide purposeful advertisements and promotional messages appropriate to the interests of the persons concerned or involved in the publishing process.

  • Provide technical support and technical products and others to help keep the service safe and secure.

  • Identify usage trends and develop data analysis, including research, review and reporting.

The University Vice-Presidency may also use the information of the persons concerned or involved in the publishing process to:

  • Respond to requests, inquiries or comments from those concerned or involved in the publishing process.

  • Call for the submission and review of academic papers or participate in other ways in the University Vice-Presidency publishing programs.

  • Make payments and collect benefits, such as: fees, editing fees, rewards and others.

  • Motivate and develop products, activities, and services.

  • Comply with the University's legal obligations, conflict resolution and implementation of agreements.

Exchange of Personal Information

The University Vice-Presidency shares personal information of the persons concerned or involved in the publishing process in the following ways and contexts:

  • The Institution of the person concerned or involved in the publishing processes: If the service provided by the University Vice-Presidency is accessed through a subscription managed by the institution of the person concerned or involved in the publishing process, personal information and usage data may be shared with the authorized officials at the institution of the person concerned or involved in the publishing process for the purposes of usage analysis and management of subscriptions collected through the service, such as: the number of items downloaded, and any items that are fee-based.

  • Third Party: The University Vice-Presidency may disclose to the institution of the person concerned or involved in the publishing process or to other third parties, non-personal information, such as: anonymous usage data reports and collected information, taking into account any applicable legal or contractual obligations.

  • Sharing of Personal Data: Based on the service provided, the University Vice-Presidency may share personal information of persons concerned or involved in the

publishing process with:

  • Service providers, including editors and reviewers, payment service providers, customer support, e-mail service providers, event venues, postal organizations, freight forwarders, and IT service providers.

  • Personal information may be exchanged to process information that is necessary for providing the service, or to complete a transaction or fulfill a request of the persons concerned or involved in the publishing process or on their behalf based on the instructions of the University Vice-Presidency and in accordance with the privacy policy and any other measures related to confidentiality and security.

  • Legal Reasons: The University Vice-Presidency may disclose the personal information of the persons concerned and involved in publishing processes if convinced that such disclosure is necessary to:

  • Meet the requirements of any applicable law, regulations, legal procedures or any other legal obligation.

  • Detect and investigate, security, fraudulent, or technical issues and assist in preventing them.

  • Protect the rights, property, or safety of users, employees, and others.

  • Disclose information related to any procedure or reason related to the publishing process.

 Access and Update of Personal Information

The service may allow registered users to directly access their account information and make corrections or updates at any time. Keeping this information updated is the sole responsibility of the user. Registered users can also close their accounts directly through the service or by contacting the customer service support.

Persons concerned and involved in the publishing process are entitled under privacy protection laws and laws adopted in the host country, and where appropriate, to request free of charge:

  • To access, correct or delete personal information.

  • To restrict the processing of personal information, or object methods of processing.

  • The capacity to transfer personal information.

If any of these rights are to be exercised, the Academic Journals Department can be contacted, and the request will be responded to in accordance with laws and regulations applicable in the University and in the host country.

To protect the information and security of persons concerned and involved in the publication process, they may be required to verify identity, and may designate an authorized agent to submit the application on their behalf, on the condition of proof of identity and authorization.

 Data Retention

The University Vice-Presidency shall maintain, so as to serve and achieve the purpose of the publishing process, the personal information of the persons concerned and involved in the publishing process, as long as it is necessary to provide the service and to fulfill the requested transactions, or for other essential purposes such as: compliance with legal obligations, maintenance of commercial and financial records, dispute resolution, maintenance of security and confidentiality, detection and prevention of fraud, detection of abuse and enforcement of agreements.

 Data Security

The University Vice-Presidency shall take necessary precautions to protect the personal information of the persons concerned and involved in the publishing process from loss, theft, misuse, unauthorized access, disclosure, modification and destruction according to the use of appropriate technical and regulatory measures.

 The State of Data Processing

  • Personal information of the persons concerned and involved in the publishing process may be stored and processed at the University's headquarters or any service provider with which the university is associated via an official contract.

  • Steps are being taken, through contracts, to ensure continued protection of information, wherever located, in a manner consistent with the protection standards required under the applicable laws and regulations at the University and in the host country.

Data Processing

When any personal information of the persons concerned and involved in the publishing process is collected within the scope of data protection laws of the host country, the University Vice-Presidency shall process the data as follows:

  • When necessary, to provide the service, execute a transaction, execute a contract, or at the request of those concerned and involved in the publishing process before entering into a contract.

  • When necessary, to abide by applicable laws or any other legal obligations.

  • When necessary, to perform a task carried out in public interest.

  • When appropriate, with the consent of those concerned and involved in the publishing processes.

  • When necessary, to run business, protect the security of systems, customers, and users, detect and prevent fraud, or achieve other legitimate interests.

When the consent of the persons concerned and involved in the publishing process is needed to process personal information, they are entitled to withdraw the consent at any time, as legitimate interests are needed for consent, and they may have the right to object to processing of data.

Privacy Policy Update

The privacy policy is updated from time to time. Any modifications or changes will be published on the University's official website, on the Academic Journals Department page, with the updated revision date. If any substantial modifications and changes are made, then a notification will be provided through the service or by other means.

Contact Details for the University Vice-Presidency

For any questions, comments, complaints or requests regarding this privacy policy or the processing of personal information, kindly contact the Academic Journals Department through the website or through the following contact information:

Naif Arab University for Security Sciences
Vice-Presidency for Academic Research
Academic Journals Department
P.O. Box: 6830, Riyadh 11452, Kingdom of Saudi Arabia
Phone: 00966112463444/1600, Fax: 00966112464472
Email: SJD@nauss.edu.sa
University Official Website: https://nauss.edu.sa